Governing authority over The Bandmasters Championship is vested in the Executive Committeeof the University of Memphis Band Alumni Chapter. The Chapter is responsible for all aspects of this event including scheduling, obtaining facilities, financing, planning, marketing, band registration, recruitment of volunteers, establishment of format and rules, and hiring adjudicators. In consideration of these responsibilities, the Chapter reserves the right to make any and all decisions pertaining to the current operation and future direction of the contest.
The contest mission, philosophy, rules and format are documented in the Official Rules and Regulations. A Competition Advisory Committee is appointed by the Chapter's Executive Committee each November. The committee consists of five (5) Alumni Chapter members, one (1) UofM band director, and the Director of the Rudi E. Scheidt School of Music. The purpose of this committee is to thoroughly review the Official Rules and Regulations, as well as the contest's operating procedures, and recommend changes to the Executive Committee as deemed necessary.
Any revisions to the Official Rules and Regulations must be approved by majority vote of no less than two-thirds (2/3) of the Executive Committee no later than March 1st in order to be enacted for that year's contest.